Special Events Forms & Guides

Special Events Director

Judith Foltz
jfoltz@knoxvilletn.gov
(865) 215-4248

400 Main St., Room 578
Knoxville, TN 37902

  • Share on Facebook
  • Share on Twitter
  • Share on Google+
  • Share via Email
GUIDES

Special Events Guide
The Special Events Guide includes information to help event coordinators with what city permits and insurance policies are required. All Special Events forms/permits except the Temporary Traffic Control Permit, Parking Meter Bagging & Special Event Parking Permit and Special Event Beer Permit are included in this guide.
View Special Events Guide & Forms [PDF]

Transfer of Risk Guide - Contracts
This document is the City's policy regarding insurance and indemnification requirements for City contracts, including leases.
View Transfer of Risk Guide - Contracts [PDF]

Transfer of Risk Guide - Special Events
This document is the City's policy regarding insurance and indemnification requirements for events held on City property.
View Transfer of Risk Guide - Special Events [PDF]

FORMS & PERMITS

Special Events Form
Special Events Form is required to ensure all your needs are met in regards to city services, therefore the completed form is requested 45days prior to the event date. The Special Events Form is required to place your event on the Special Events calendar, viewable on the websites of the City of Knoxville, and Visit Knoxville. Insurance is required for any event on City of Knoxville property. 
View Special Events Form [PDF]

Banner Request Form
There are only two types of banners permitted: pole or stage banner.
Refer to Banner Request Form for specific locations. A banner cannot hang over a city street, with the exception of Central Avenue in the Old City and Fountain City Park, where special supports have been installed. Banner space must be reserved and approved by the Office of Special Events. All banners must be to the City departments 2 weeks before installation date. All final banner designs must be approved by the Office of Special Events, all banners must be hung by the City of Knoxville.
View Banner Request Form [PDF]

Beer Permit
Beer permit applications are available from the Business Tax Section of the city’s Revenue Office. The beer permit applicant must appear before the Beer Board for consideration of their request for a beer permit.Members of the City Council sit as the Beer Board, which meets before the second City Council meeting of each month. 
View Special Event Beer Permit Form [PDF]

Fire Inspection Scheduling Information Sheet
This form must be completed to schedule a Fire Inspection for any event where cooking, grilling and/or tent set up will occur on City property.
View Fire Inspection Scheduling Information Sheet [PDF]

Noise Permit Request
Noise Permits are only valid on a Friday, Saturday or Nationally recognized holidays, and shall be effective only between the hours of 7:00 am and 10:00 pm. Special noise permits shall be limited to a single day, and no more than two permits shall be issued to any premises in any twelve-month period.
View Noise Permit Form [PDF]

Parade Request Form
Should be used for a Parade or Demonstration. A Parade Request Form along with a written detailed route of the proposed parade must be submitted to and approved by the Office of Special Events for all parades utilizing city streets or sidewalks. The parade route must be approved by the Chief of Police. The event coordinator will be responsible for meeting any applicable insurance requirements. 
View Parade Request Form [PDF]

Parking Meter Bagging & Special Event Parking Permit
This Traffic Engineering permit is used to block off or reserve a parking spot for construction, moving, special events, etc.
View Parking Meter Bagging & Special Event Parking Permit Form [PDF]

Road Race Request Form 
Should be used for any walk, run or bike ride. A Road Race Form along with a written detailed route of the road race, run or walk must be submitted to and approved by the Office of Special Events for all road races, runs or walks utilizing city streets or sidewalks. The application and proposed route shall be submitted no less than 45 days prior to the event. The route of the road race, run or walk must be approved by the Chief of Police. Event insurance is required in accordance with the guidelines set forth above, and the event coordinator will be responsible for meeting any applicable insurance requirements. 
View Road Race Form [PDF]

Temporary Traffic Control Permit
For an event that requires a road closure, the event coordinator must secure a Temporary Traffic Control Permit through the City of Knoxville Engineering Department (865-215-6109), which may charge an additional fee for preparation of a traffic control plan. The Office of Special Events must be given notice of the application for a Temporary Traffic Control Permit. Every city road closure requires a uniformed Knoxville Police Officer on site, at a cost of $30.00/hour with a 4 hour minimum.
View Temporary Traffic Control Permit [PDF]