Neighborhood Associations in good standing with the City’s Office of Neighborhoods are invited to use City parks and facilities for meetings and events.
Scheduling an event in advance is very important as some sites may already be reserved. Please schedule your event in advance using the following steps.
STEPS TO SCHEDULE YOUR SPECIAL EVENT
STEP 1
Submit
Special Event Application [PDF] to Elaine Frank in the Office of Special Events or complete
Online Special Event Application Form
STEP 2
Review
Insurance Requirements for Special Events at City Parks & Recreation Facilities [PDF].
STEP 3
Submit Certificate of Insurance before event (if required)
STEP 4
Depending on type of event, additional steps may be required
- Community / Neighborhood Event or Festival [PDF]
MORE INFO ON FEES & INSURANCE
Fees for Use
• Picnic Shelters, Gazebos – No charge
• Rec Centers/Facilities
- During operating hours – Normally free
- After operating hours – Reduced fee for meetings & events
Insurance – required by City Risk Management except for the following
• Club meetings and organizational meetings
• Celebrations
(anniversary parties, birthdays, banquets, luncheons, awards ceremonies)
• Meetings of a social, academic, business or philosophical nature or expressive activity
(other than fundraising)
(NOTE – Any event with an inflatable must have insurance & sign disclosure form)
CONTACT US
Office of Special Events
Elaine Frank
865-215-4248
[email protected]
Parks & Recreation
Jamie Simerly
865-215-1733
[email protected]